Planning to upgrade to Outlook 2016? This guide contains a lot of preparation and other information to get yourself ready to ensure a smooth transition
Instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, and Outlook for Microsoft 365. Updates to Outlook.com are managed by Microsoft and handled automatically.
Aside from the preparation steps, this guide informs you about what to expect when you start Outlook 2016 for the first time after you upgraded and how to troubleshoot several issues you may encounter during or after the installation.
Tip!
Have you already successfully upgraded to Outlook 2016? Then you might enjoy the guides New and Changed in Outlook 2016 and Where do I find…? instead. Supported versions of Windows
In order to install Outlook 2016, you’ll need at least the following version of Windows and Service Pack level:
If you want to use Outlook 2016 on a server version of Windows you can use:
Right click on “Computer” in the Start Menu or Explorer and choose Properties to see which Windows Service Pack you have installed. Another way to see it is via: Control Panel-> System and Security-> System
Trying to install Office 2016 on Windows XP or Windows Vista will result in the error:
The specified program requires a newer version of Windows. Supported versions of Exchange
If you are making use of an Exchange account, the Exchange server has to be one of the following versions. Earlier versions of Exchange are not supported.
Tip!
To find out which version of Exchange you are connecting to now see this Quick Tip. Notable features requiring at least Exchange 2013
Note:
In order to use some of the functionality in Outlook 2016, you’ll need to configure your Exchange account with Cached Exchange Mode enabled (CEM). This is similar to Outlook 2010 and Outlook 2013. For an overview of features requiring CEM see: Outlook 2010: New features and Cached Exchange Mode Notable features requiring Office 365
Choosing between 32-bit and 64-bit
Microsoft still recommends installing the 32-bit edition of Office 2016 instead of the 64-bit edition unless you have a specific need that requires the 64-bit edition of Office 2016.
However, when you have a 64-bit edition of Windows and you know that all your add-ins and other applications that rely on Office support the 64-bit edition of Office 2016, you can safely install the 64-bit edition.
When it comes to Outlook, there is no direct benefit of having the 64-bit edition instead of the 32-bit edition.
For more information see: Should I install the 32-bit or 64-bit version of Office/Outlook?
Note:
Even when you are using the 32-bit edition of Office 2016, some add-ins might not be compatible yet with Office 2016. You can check with the vendor of the add-in to verify its compatibility. If you run into issues with Outlook after the upgrade, start with disabling your add-ins. Uninstall any previous MSI-based installation version first
Only a single version of Outlook can be installed at a time on a computer. When installing Office 2016 while a previous version of Outlook is still installed, Outlook 2016 will be installed and the previous version of Outlook will be removed; even when you select to keep the previous versions.
If you do not plan to use any of the Office applications of a previous version of Office, it is recommended to completely uninstall the Office suite before starting the installation process of Office 2016 unless you are using Office 365. This is because an upgrade process will still leave several (support) components installed.
If you only want to install Outlook 2016 and combine it with Office applications of previous versions of Office see the Outlook 2016 compatibility with previous versions of Office section later in this guide.
Note:
When uninstalling Office, you will not lose any settings or Outlook data and settings will still be automatically upgraded. It of course never hurts to make a backup of your Outlook data first.
If you are having difficulties removing your current version of Office via Control Panel, you can use the FixIt from the Microsoft KB article below which matches with the version that you wish to uninstall:
Installing Outlook/Office 2016: Office 365 installation
When you are currently using an Office 365 installation of Office 2013, then upgrading to Office 2016 is going to be really easy as it will be offered as a regular update.
If the update isn’t being offered to you yet, go to:
File-> Office Account-> Update Options-> Update Now
If you still aren’t being updated to Office 2016 then, you can download the Office 2016 installer from your Office 365 Portal page:
There is no need to uninstall your current Office 365 installation first.
Installing Outlook/Office 2016: MSI-based installation
Now that your computer has been prepared, you can run the installer to install Office 2016. By default, it will install the 32-bit edition unless you specifically tell it not to. If the 32-bit edition is what you want (again; this is recommended), then just follow the setup instructions and move to the next section in this guide. If you want to install the 64-bit edition, keep reading…
In order to install the 64-bit edition of Office 2016, you’ll first need to uninstall all 32-bit Office applications, including older versions. If any such application is still installed, you will not be able to install the 64-bit edition of Office.
When you start Setup from an installation medium that has both the 32-bit and the 64-bit edition on it, you’ll be installing the 32-bit version of Office by default.
To install the 64-bit edition, you must close the current Setup window and browse to the installation source (for instance on the CD or DVD-drive). Here you’ll find a folder called
office . Open it and run the setup64.exe file located in this folder. The setup process is further the same as for the 32-bit version of Office.
Starting Outlook for the first time after the upgrade
When you start Outlook for the first time after the upgrade, the startup could take some time. This is because your previous settings are being migrated.
Mail profiles are upgraded on startup and some accounts will be re-cached.
If you are upgrading from a version earlier than Outlook 2007 Service Pack 2, then several extensive file structure changes to the pst-file are being made which could take a lot of time (especially with a large pst-file). Upgrading from a later version usually goes a lot quicker.
When the processing is being performed in the background, Outlook notifies you with a Notification Bar at the top in your main Outlook Window. If you close this Notification Bar, then you can also press on the File button to monitor the progress in Backstage
The “Upgrade in progress” notification is shown when a conversion is still taking place in the background. (click on image for full notification message)
Note:
While upgrading from a previous version of Outlook will automatically upgrade your mail profile, it still is recommended to recreate you mail profile when upgrading from Outlook 2010 or previous due to deep level changes to multi-account, Outlook.com and IMAP support and other configurations. Special upgrade notices
Depending on your current configuration of Outlook and version, there are a couple of additional things to be aware of.
If you are an Office 365 subscriber and not yet ready to upgrade, you can postpone the automatic upgrade so you can prepare for it first.
Postponing the automatic Office 365 upgrade to Office 2016
When you are currently using Outlook 2013 as part of an Office 365 subscription, you can postpose the automatic upgrade to Office 2016 for up to a year after its release by setting a Registry value.
Key:
HKEY_LOCAL_MACHINESOFTWAREPoliciesMicrosoftoffice15.0commonofficeupdate Value name: enableautomaticupgrade Value type: REG_DWORD Value: 0
As long as you have this Registry value set, you can postpone the automatic upgrade until September 2016. During this time, you’ll of course still get updates for Office 2013 as part of your Office 365 subscription.
Note:
Administrators can also set the above Registry value by using Group Policies to prevent Office 365 ProPlus 2013 from automatically upgrading to Office 365 ProPlus 2016.
You’ll find the setting under:
Computer Configuration-> Administrative Templates-> Microsoft Office 2013 (Machine)-> Updates-> Enable Automatic Upgrade: Disabled Business Contact Manager compatibility
If you were using Outlook Business Contact Manager (BCM) with Outlook, then you’ll no longer be able to use it with Office 2016. BCM will not be updated for Office 2016 compatibility.
If you are currently relying of BCM, you can uninstall Office 2016 and reinstall your previous version of Office and it will continue to work again. When you are using an Office 365 installation, make sure you set the Postpone key as instructed above so you’ll not be automatically upgrade to Office 2016.
The replacement for BCM is Outlook Customer Manager (OCM). It is available via an Office 365 Business Premium subscription. There are also smartphone and tablet apps available to access your data on the go as well.
An alternative to BCM could be Microsoft Dynamics CRM. As BCM was originally also based on this product, you may find it to work quite similar and be able to directly migrate much of your data.
Microsoft Dynamics CRM is being offered in many variations including one specific for Small and Midsize Businesses.
iCloud compatibility
To use iCloud with Outlook 2016, you must update iCloud to at least version 5.1. Once you’ve done that, you can use the iCloud Control Panel to configure it to sync Outlook 2016 with your iCloud Mail, Contacts and Calendar.
Download: iCloud for Windows
Outlook 2010 and previous: Outlook Hotmail Connector accounts
Outlook.com/Hotmail accounts no longer use the Outlook Hotmail Connector but connect as an actual Exchange account.
If you still have the Outlook Hotmail Connector installed on your computer, you can uninstall it.
Outlook 2010 and previous: Personal Folders Backup add-in
Are you using Microsoft’s Personal Folders Backup Add-in? You’ll find it no longer working with Outlook 2016. In fact, Office 2010 wasn’t officially supported by the add-in either.
You can choose to backup your pst-files manually or include them in other backup schedules which you have configured already.
Outlook 2010 and previous: Re-caching and recreation of mailboxes
Due to various mail account and data file changes, your mailbox will be re-cached from the mail server in the following situations:
Outlook 2007 and previous: Migrating nk2-file/AutoSuggest
Outlook 2002/XP, Outlook 2003 and Outlook 2007 make use of an nk2-file to store recently used addresses in which are used as an AutoSuggest/AutoComplete feature when addressing a new message. Outlook 2016 no longer uses an nk2-file for caching but stores these addresses in the Outlook mailbox itself.
When you upgrade to Outlook 2016, the nk2-file is automatically imported upon starting Outlook 2016 for the first time. When you create a new Outlook mail profile or when using Outlook on a new computer, you can import an existing nk2-file in the following way;
Importing the nk2-file in Outlook 2016 on Windows 10. Outlook 2016 compatibility with previous versions of Office
Unlike with previous versions of Office, it is not supported to have multiple versions of the application installed. This means that you can’t have both Word 2013 and Word 2016 installed on your computer.
You can however have other standalone Office 2013 applications installed alongside Office 2016 as long as these are not included in the Office 2016/365 suite. For instance, you can have Project 2013 and/or Visio 2013 installed together with Office 2016. To do this, you must first install and fully update the standalone Office 2013 application before installing Office 2016.
Additionally see: Error: Stop, you should wait to install Office 2016. We’ll have to remove the following if you continue.
Volume License based msi-installations of Outlook 2016 can still co-exist with previous versions of other Office applications on the same computer. There are a couple of side-notes though;
Attachment Previewers
Attachment Previewers for other Office applications will only work when the other Office applications are the 2016 versions as well. The previewers of the 2007, 2010 and 2013 versions of Word, Excel and PowerPoint are not compatible with Outlook 2016.
Mail Merge
Just with any previous versions of Outlook, the Mail Merge feature only works when Word and Outlook are the same version.
Outlook 2016 standalone installations
Outlook 2016 is available as a standalone application as well without needing to install or buy the other Office 2016 applications. However, not all features might be available to you. Similar to Outlook 2007, Outlook 2010 and Outlook 2013, the following features require you to install Word 2016 as well;
Tip!
To get Automatic spell check and Autocorrect working when you have Outlook 2016 without Word 2016 installed, you can use the following workaround: Automatic spell check and Autocorrect not working Outlook Standalone version and Themes
Similar to Office 2007, Office 2010 and Office 2013, the Themes feature requires Outlook to be installed as part of a suite. A combination of Office 2016 Home & Student with a standalone installation of Outlook 2016 will not enable this feature.
You can find the Theme feature via; -->
File-> Options-> section Mail-> button Stationery and Fonts… Summary
This article contains a complete list of the most recent hotfix updates, public updates, and service packs for Microsoft Outlook. Some Outlook features depend on Microsoft Word and Microsoft Office components. Therefore, you should also install the latest updates for the Word and Office core components.
Note
The information in this article applies only to U.S. English versions of Outlook. Other language versions of Outlook have some updates that differ from the updates that are listed in this article. To find links to the most recent cumulative and public updates for Microsoft Office, see Office updates.
This article will be updated to reference new updates as they are released.
Update Outlook For Mac 2016
For more information about the most recent Outlook updates, refer to the following sections, as appropriate:
Click-to-Run installations of Office
The following updates apply only to Office clients that are installed by using a .msi file. They do not apply to click-to-run installations of Office. By default, click-to-run installations are automatically updated.
To determine whether you are using a Click-to-run version of Office, click the File tab in Outlook, and then click Office Account. If you see Office Updates under Product Information, as shown in the following figure, you are using a click-to-run installation of Office.
To see the latest version information for click-to-run installations, click Update Options, and then click View Updates.
For more information about click-to-run updates and to find the latest click-to-run version, go to the following Microsoft Office articles:
Outlook 2016
MSI installations of Office 2016:
The following updates apply only to Office 2016 clients that are installed by using a .msi file. They do not apply to Click-to-run installations of Office 2016. By default, click-to-run installations are automatically updated. You cannot install the updates from these articles on click-to-run installations of Office 2016.
Outlook (global) update
3141453 January 3, 2017, update for Outlook 2016 (KB3141453)
Outlook Junk Email Filter update
3115407 August 2, 2016, update for Outlook 2016 Junk Email Filter (KB3115407)
Microsoft Word update
3128057 MS17-002: Description of the security update for Word 2016: January 10, 2017
Microsoft Office 2016 (Mso.dll) update
3141473 January 3, 2017, update for Office 2016 (KB3141473)
After you install all these updates, you should see the following versions of important files that are used by Outlook.
Outlook 2013
MSI installations of Office 2013:
The following updates apply only to Office 2013 clients that are installed by using a .msi file. They do not apply to Click-to-run installations of Office 2013. By default, click-to-run installations are automatically updated. You cannot install the updates from these articles on click-to-run installations of Office 2013.
Important
Updates for Office 2013 programs that are dated April 14, 2015, or later require Office 2013 Service Pack 1 (SP1) to be installed before you can install the update.
You can download and install Service Pack 1 for Office 2013 from the following Microsoft Knowledge Base article:
2817430 Description of Microsoft Office 2013 Service Pack 1 (SP1)
Outlook (global) update
3141466 January 3, 2017, update for Outlook 2013 (KB3141466)
Outlook (US English) update
2817430 Description of Microsoft Office 2013 Service Pack 1 (SP1)
Outlook Junk Email Filter update
3115404 August 2, 2016, update for Outlook 2013 Junk Email Filter (KB3115404)
Outlook Social Connector global update
3054854 June 9, 2015, update for Outlook 2013 (KB3054854)
Outlook Social Connector Facebook provider
3054856 June 9, 2015, update for Office 2013 (KB3054856)
Outlook (UMoutlookaddin.dll) update
3101487 November 10, 2015, update for Office 2013 (KB3101487)
Microsoft Word update
3141464 January 3, 2017, update for Word 2013 (KB3141464)
Update History Outlook For Mac 2016
Microsoft Office 2013 (Mso.dll) update
3141474 January 3, 2017, update for Office 2013 (KB3141474)
After you install all these updates, you should see the following versions of important files that are used by Outlook.
Outlook 2010
Important
Updates for Office 2010 programs that are dated November 11, 2014, or later require Office 2010 Service Pack 2 (SP2) to be installed before you can install the update.
You can download and install Service Pack 2 for Office 2010 from the following Microsoft Knowledge Base article:
2687455 Description of Office 2010 Service Pack 2
Outlook (global) update
3118313 MS16-107: Description of the security update for Outlook 2010: September 13, 2016
Outlook (localized language en-us) update
3055041 August 11, 2015, update for Outlook 2010 (KB3055041)
Outlook Junk Email Filter update
3115475 August 2, 2016, update for Outlook 2010 Junk Email Filter (KB3115475)
Outlook Social Connector global update
2726880 June 9, 2015, update for Outlook Social Connector 2010 (KB2553308)
Outlook Social Connector update (US-English update)
Note
The following update is the latest released localized update package for the Outlook Social Connector. Therefore, you have to install only Oscintl-en-us.msp from the following package (for U.S. English versions of Outlook 2010). The Osc-x-none.msp file in the following article (2553406) was updated with a later version and is available in the global update for the Social Connector (KB2553308).
2553406 Description of the Outlook Social Connector update (Osc-x-none.msp, Oscintl-en-us.msp): April 10, 2012
Outlook Social Connector SharePoint Provider update
2553267 Description of the Outlook Social Connector update (Oscmoss-x-none.msp): April 10, 2012
Outlook (UMoutlookaddin.dll) update
2760779 December 8, 2015, update for Office 2010 (KB2760779)
Microsoft Word 2010
3128034 MS16-148: Description of the security update for Word 2010: December 13, 2016
Office 2010 (Mso.dll)
3118380 MS16-148: Description of the security update for Office 2010: December 13, 2016
Outlook For Mac 2016 Download
After you install all these updates, you should see the following versions of important files that are used by Outlook.
Outlook 2007
The following hotfix packages dated February 2013 (or later versions) require you to have the 2007 Microsoft Office suite Service Pack 3 (SP3) installed before you install the update.
Outlook (global) update
3118303 MS16-107: Description of the security update for Outlook 2007: September 13, 2016
How To Update Outlook Mac 2016
Outlook (US English) update
2687329 Description of the Outlook 2007 hotfix package (Outlook-en-us.msp): August 28, 2012
Outlook Junk Email Filter update
3115461 August 2, 2016, update for Outlook 2007 Junk Email Filter (KB3115461)
2007 Microsoft Office system (Mso.dll) update
3128020 MS16-148: Description of the security update for 2007 Microsoft Office Suite: December 13, 2016
After you install all these updates, you should see the following versions of important files that are used by Outlook.
Outlook 2016 Updates Windows 10Outlook 2003Update Outlook Mac 2016 Version
You must install Microsoft Office 2003 Service Pack 3 (SP3) before you install the following update.
Outlook 2016 Update Download
Microsoft Word update
2878303 MS14-017: Description of the security update for Word 2003: April 8, 2014
After you install all the update, you should see the following versions of important files that are used by Outlook.
After you install all these updates, click the Help menu, and then click About Microsoft Office Outlook. The About Microsoft Office Outlook dialog box should show the following build number.
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